Zahara is a cloud-based purchase order management solution designed for use by multi-site and multi-project organizations, including restaurant groups, hotel chains, construction businesses, care home providers, school groups, retail chains, and more. Zahara offers users tools to manage purchase order creation, control departmental budgets and spending, approve purchase orders and invoices, store documents, define user permissions, and create reports.
With Zahara, users can create customized purchase order templates that contain their company logo, using CSS and the included placeholders to alter the layout and style of the purchase order. Raised purchase orders can then be approved either through the inbuilt email-based approval system, or via integration with FileDirector, which allows users to approve from their smartphones.
Zahara can also be used for invoice matching, filing, and approvals. Invoice details can be recorded before the PDFs are filed in the inbuilt “DoxStore” system, and CSV files of invoice data can be exported for use in accounting programs. Multiple invoice approval workflows can be created, or approvers can be chosen from a list. Invoice approval statuses are displayed on the dashboard, with color-coded ‘approved’, ‘pending’, and ‘in query’ statuses. Integration with ABBYY FlexiCapture for Invoices enables data extraction from invoices through optical character recognition (OCR), and matching of invoices with purchase orders.
Software by Click2Scan Ltd
- Customizable branding
- Purchase Order creation
- Purchase Order approvals
- GRN process
- Invoice matching
- Invoice filing
- Document storage
- Invoice approvals
- Approval workflow creation
- Approval status dashboard
- User roles and permissions
- Spend analysis
- Exception reporting
- Departmental budgets
- Custom Purchase Order templates
- Invoice automation integrations
- Order reporting
- Cost codes
- Tax codes
- Spend prevention
Check in received goods using the GRN (Goods Received Note) process, with the option to accept full orders or specify part quantities.
Use the built-in approval by email for head of department or conditional approvals, or integration with FileDirector to set up approval routines.
Customizable Purchase Order templates allow users to personalize the design of their POs and add their logo.
Invoice approval statuses can be tracked through a dashboard showing color-coded ‘approved’, ‘pending’, and ‘in query’ statuses.
Invoices details can be recorded, and PDF invoices filed in the inbuilt “DoxStore” system.
|Intended Users||Large Enterprises, Mid Size Business, Small Business|
|Supported Countries||Australia, Brazil, Canada, Europe, Germany, India, Mexico, Middle-East and Africa, United Kingdom, United States|
|Support Options||FAQs, Knowledge Base, Online Support, Video Tutorials|